Saturday, January 19, 2019
Levels of the Managerial Communication Process Essay
Becoming a first time double-decker is an excellent goal and a great marker in a successful career. However it can also be a frighten a air task without a few tips to ease you into you new responsibilities. With careful observation, provision and a few pieces of advice, a erect autobus can deform great motorbus. An important trait many great leaders stomach is being able to successfully communicate any pass along to a wide variety of people. They also collapse the ability to transcend study free radicals, culture, situations and clear.. Being able to relate to different direct reports is key to inauguration a two expression channel of converse with a assemblage. ane of the first layers in successful communication is make uping an environment and culture that encourages it. Allowing rough communication amongst each(prenominal) other fosters a cohesive and united environment. A good way a manager can reinforce that notion, would be to serve as the example. Walk ar ound and meet with every wiz in the group.This allows the manager to be accessible to everyone and in turn the manager can hold to know the members of his or her group. Another suggestion would be to establish an idle door policy. This will allow the flexibility to hold compact confluxs colloquially and encourage the flow of communication with each other. A good way to get to know the group expose would be to setup a meeting with each individual. This allows a manager to get a patronage story on each group member, establish preferences in communication and find out if any cultural differences exist. This can also establish trust between a manager and an employee. Scheduling this meeting all bi-weekly or monthly allows the channel of communication between manager and pendent to remain turn out. If at all possible, an important subdivision in establishing an open environment is to physically setup the office in a way that allows for easy communication with each other.Having conference rooms available allows for group meetings and also provides private areas if discussions are of a occult nature. If allowed, take into good will the furniture used in the groups space. Tailor the furniture and office designs to your groups needs. If possible, equip rooms with teleconference equipment which allows for a virtual face-to-face with others in remote office any crossways the street or across the country. A second layer of successful communication is the interaction of sender to receiver. When speaking to groups or individuals, a manager should always maintain a steady emotion. Employees can easily interpret the mood or content of the mental object if a manager is either too happy or too sad. A good awareness of humor can bring comfort or levity to a group or situation, withal anxiety should be used.A joke or comment can be misinterpreted easily depending on the audience. A good rule of thumb would be to err on the side of caution until the manage r gets to know the group thoroughly. Allowing for questions during or at the end of your subject result encourages two way communication. This allows the audience the freedom to ask for clarification if something isnt understand and also provides a venue for discussion. Possible issues can be resolved when more than one point of view are presented.A manager should also make themselves available after a meeting in case any questions comes up that did not want to be asked in a group setting or is of a confidential nature. The third layer of successful communication involves four elements that affect each other. Content (what is said), Channel (How its said), Environment (Where its said) and season (When its said). It is important to tailor the content of your pass to your audience. The following are short questions that a manager can ask themselves about each elementContentWhat is the subject matter about?Who is the audience?What is the tone of the communicate?Do you thoroughly know the subject matter?What level of detail should the message include?ChannelWhat channels are available? (ex. voicemail, email, public or private meeting)? Will the contents of the message be fully understood using the channel chosen? Will the channel attend or hurt if the message has a deadline? Is the channel chosen appropriate for the essential level of the message? Is the channel chosen appropriate for the tone of the message?EnvironmentWhat locations or venues are available?Is the venue/location chosen appropriate for the message tending(p)? (ex. Technically capable)What setting is fitting for your message (ex. Formal or informal)? Who is the audience?How large is the audience?What is the confidentiality of the message?TimeHow urgent is the message?When is the best time to deliver this message?Does the message follow a timeline or deadline?How long should the message take?along with these factors to follow, there are some errors to avoid. Focus your message strictly on facts to stay true to the message at hand and avoid go around a message with opinions. Opinions are fine to state when and if asked by the audience, however a message spun on opinion will be plain quickly and can easily lose or disrupt an audience. Do not present the message in a manner that is not subject to change. Messages, like situations, can change at any given moment and may require some clarification. Always prepare with a contingency plan to follow-up with changes if needed. Having prior knowledge of the subject matter will minimize any confusion when presenting the message and will better equip the manager in the event of any questions asked.The intent of the message can be greatly lost if the presenter looks uncomfortable or lost during the presentation. If at all possible, have someone with knowledge of the subject matter review any notes that will be used, or have them available for any follow-up questions afterwards. When it comes to communicating effectively, there is no one size, fits all approach to any message. Each communication instance requires a thorough analysis of all the factors provided and presented accordingly to the audience. Mastering these tips will help on the road to managerial success.Works CitedHynes, Geraldine. Managerial Communication. New York McGraw Hill, 2011.Myatt, Mike. 10 Communication Secrets of Great Leaders. Forbes (2012) 12/6/2012 http//www.forbes.com/sites/mikemyatt/2012/04/04/10-communication-secrets-of-great-leaders/.